Who holds the copyright to your published article? Often it is the publisher, not the author. To post work on CUNY Academic Works, you must either hold the copyright, or have the approval of the copyright holder.
Many journals now permit authors to self-archive a version of their work on institutional repositories.
This is called self-archiving, or green open access. A few publishers permit authors to post the final, published PDF, but more usually, it is only the post-peer review, final author's draft that may be posted. You can include a link to the version of record on the publisher’s site.
Some publishers require an embargo period. But don't wait till then to post your work on CUNY Academic Works; just set an embargo date, and the metadata describing the work will be visible but the work itself will not appear until after the date you specify.
Publishers that permit green open access /self-archiving usually say so on the journal website, in the instructions to authors, or under open access. SHERPA/RoMEO (UK) collects journal publishers' archiving policies (note CUNY has not verified that information). E.g.
Note that when you post work to CUNY Academic Works, you will be granting to CUNY the non-exclusive right to archive and distribute the work through CUNY Academic Works and any successor initiatives. This means if we migrate from the current platform to a better one, you have given us the right to bring the content over too, and we will not have to ask you again. Entering into this agreement does not alter your copyright or other rights you may hold.
If you already signed a publishing contract with a conventional publisher, you should first evaluate the terms of your contract to determine if it allows you to make your work openly accessible and, if so, under what terms. If it does not, you may need to work with your publisher to secure permission or regain the right to make your work openly accessible. Publishers are often open to work with authors to make their works available in the way the author wants, particularly when a work is no longer profitable to the publisher.
For more information on how to understand the terms in your existing contract and how to work with your publisher, see the Authors Alliance guide Understanding Rights Reversion: When, Why, and How to Regain Copyright and Make Your Book More Available.
As open access has become more common, conventional publishers have become more amenable to including open-access-friendly terms in their contract, either by default or upon negotiation with the author. If you have not already signed a publishing contract with a conventional publisher, the following four steps may help you work out an open-access-friendly agreement.
In responding to publisher pushback, authors should keep in mind that their works, and the copyrights in them, are valuable and carry weight in negotiations. Authors may find they have more bargaining power to retain open access rights in negotiations with conventional publishers than they initially expect.
Paragraphs above have been adapted from the Authors Alliance guide Understanding Open Access: When, Why, & How to Make Your Work Openly Accessible, made available under a Creative Commons Attribution license. Copyright © 2015 Authors Alliance, CC BY 4.0